Homepage Privacy policy

Privacy policy

This Privacy Policy was last updated on 15 December 2025.

1.0 Who we are and principles

For the purposes of this privacy policy, the expression “OFE” or “OpenForum Europe” or “we” always means OpenForum Europe aisbl, a Belgian “Association Internationale sans but lucratif”, registered under number 721975651 at Boulevard Charlemagne 96, 1000 Brussels. You can also contact us via email at info@openforumeurope.org.

In line with OFE’s commitment to openness, we want to be transparent about the personal data which we collect, as well as where and how we use that personal data.



As a principle, OFE does not share your data without your consent. We may collect personal data that is necessary to provide services (such as this website, our newsletter, or the events which we organise). You can use our website without indicating any personal data, however if you want to use special services via our website, processing of personal data might become necessary.

2.0 Collection of data and information for operating the website

When using the OFE website without actively providing any of your data (such as registering for an event, using the contact form), no personal data is collected about you.

We collect general data and information whenever a data subject or automated system calls up the website to help us understand how the website is used and track issues. This general data is stored in the server log files and is anonymised by technical means, meaning it cannot be traced back to an individual.

This website is hosted by SiteGround Spain S.L., a company registered and existing under the laws of the Kingdom of Spain (registration number CIF: B87194171), with registered address: Calle de Prim 19, 28004 Madrid, Spain. Please refer to the SiteGround privacy policy to understand how this company handles data processing: https://eu.siteground.com/privacy.htm.

The following may be collected: (1) the browser types and versions used; (2) the operating system used by the accessing system; (3) the website from which an accessing system reaches our website (so-called referrers); (4) the sub-websites; (5) the date and time of access to our website; (6) the user’s Internet protocol address (IP address); (7) the Internet service provider serving the accessing system; and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.



When using these general data and information, OFE does not draw any conclusions about the data subject. Rather, this information is needed to: (1) deliver the content of our website correctly; (2) optimize the content of our website; (3) ensure the long-term viability of our information technology systems and website technology; and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, OFE analyses anonymously collected data and information statistically, with the aim of increasing both data protection and data security, and to ensure an optimal level of protection for the personal data we process.

3.0 Cookies

The OFE website does not use cookies unless you actively provide information to the website, for example through an event registration or contact form. Cookies are text files that are stored in a computer system via an Internet browser.



Many Internet sites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier
of the cookie. It consists of a character string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited Internet sites and servers to differentiate the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified using the unique cookie ID.



Through the use of cookies, OFE can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.



You may at any time prevent the setting of cookies through our website by configuring the settings in your internet browser so as not to accept cookies. Additionally, you can delete previously-set cookies in your browser. If you deactivate the setting of cookies, some functions may not be entirely usable anymore. You can find information how to configure all popular internet browsers on this external website: http://www.allaboutcookies.org/manage-cookies/

4.0 Newsletter

On the OFE website, users are given the opportunity to subscribe to our newsletter. It is not necessary to enter more than the e-mail address the newsletter should be delivered to. 


After sign-up, a confirmation e-mail will be sent to the e-mail address provided by a data subject for the first time to receive OFE’s newsletter (using the “double opt-in” procedure). OFE will use this confirmation e-mail to determine whether the owner of the e-mail address as the data subject is authorised to receive the newsletter.



The personal data collected as part of a registration for the newsletter will only be used to send our newsletter. Personal data collected for the newsletter service will only be transferred to MailerLite, our newsletter provider. The data subject may terminate his or her subscription to our newsletter at any time. The data subject’s consent to the storage of personal data, which the data subject has given for distribution of the newsletter, may be revoked at any time. Each newsletter contains a link which may be used by the data subject to record such revocation of consent.



OFE’s newsletter e-mails may contain so-called ‘tracking pixels’. A tracking pixel is a miniature embedded graphic which is sent in HTML format to enable log file recording and analysis. This allows a statistical analysis of usage of the newsletter. Based on the embedded tracking pixel, OFE may see whether and when an e-mail was opened by a data subject, and which links in the e-mail were called up by data subjects. 
Data subjects are entitled at any time to revoke their previously indicated declarations of consent. After any such revocation, the relevant personal data will be deleted by OFE. OFE automatically regards a withdrawal from the OFE newsletter recipient list as a revocation of consent.



OFE uses MailerLite to deliver OFE’s newsletters. MailerLite is a provider of mass e-mail sendouts. MailerLite operates the collection of contact data via the OFE website sign-up form. It stores contact data for the OFE newsletter. It also performs the sendout of the newsletter itself. There is the possibility for MailerLite to transfer your data to a sub-processor of MailerLite. MailerLite operates outside the EEA. OFE has signed a data processing addendum with MailerLite to ensure the lawful usage of personal data.



The operating company of MailerLite are MailerLite Limited, an Irish registered company at 88 Harcourt Street, Dublin 2, D02 DK18, Ireland. With respect to the processing of your data by MailerLite, it is MailerLite privacy policy which applies. You can review that privacy policy at https://www.mailerlite.com/legal/privacy-policy.

5.0 Data protection for job applications

OFE shall collect and process the personal data of job applicants for the purpose of the processing to operate the application procedure. This processing may also be carried out electronically. This is the case, in particular, if an applicant submits documents by e-mail in connection with an employment or similar application. If OFE concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by OFE as the controller, the application documents will be erased two months after notification of the refusal decision, provided that the applicant does not request the data to be kept for future opportunities and no other legitimate interests of the controller are opposed to the erasure.

6.0 Links to other websites

The OFE website may contain links to websites which are not controlled by OFE. In such a case the privacy policy of the respective controller applies and you are responsible to ascertain if that privacy policy is acceptable to you.

7.0 Usage of social media functions

The OFE website may use integrated social media buttons to allow you to share a web page on popular social media sites. These buttons are configured in such a way that they are not active before they have been clicked by you. This means that no personal data is being processed before you explicitly interact with those buttons by clicking them.



Using social media buttons is completely optional while using the OFE website, but when they are being used, personal data may be processed by these third party social media platforms. After having clicked such a button the personal data processing is happening outside the control of OFE and under the control of the respective social media platform. We do not process or store any data in relation to this activity.



Since the usage is optional and only active after your explicit interaction, we expect you to consent to the processing by that third party. Please see the privacy policy of these third parties for more information how they use your personal data.


8.0 OFE events

OFE regularly conducts events and for this employs the collection of personal data from participants and speakers for the purpose of the organisation of these events. We typically only require participants to provider their name and email address in order to participate in an event, yet you may provide further data if you so choose. We store and process this data for the purpose of reaching out to you before, during or after the event. When we cooperate with other organisations to conduct an event, the personal data you provide may be shared with this partner organisation. If you participate in an OFE event we or a person authorised by us might take pictures for organisational and promotional purposes. Partners might be granted access to these pictures.

9.0 OFE’s legal basis for processing
your data

There are four legal bases upon which OFE collects, processes and transfers your personal data, as described in this Privacy Policy:

  • Contract: to consider potential or to fulfil an actual contract with you. If you are not able to provide this data, it is possible that OFE will be unable properly or fully to perform its side of any contract with you. This processing is based on Article 6(1)(b) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (the “GDPR”);

  • Legitimate Interest: in order to consider potential or to fulfil actual contracts with you and others, OFE needs to collect and process personal data about you. This processing is based on Article 6(1)(f) of the GDPR;

  • Legal obligation: to satisfy a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations. This processing is based on Article 6(1)(c) of the GDPR;

  • Consent: also, OFE may rely on your specific consent for it to use your personal data. You may revoke any such consent at any time, as specified in the second paragraph of section 12 (Data Retention + Termination of Processing) immediately below, and subject to the provisions of that section

10.0 Data Retention and termination of processing

OFE does not keep your personal data for longer than is necessary for the purpose of the processing. Due to legal obligations, we may hold and process your data for a maximum of seven (7) years from the date when you last interacted with OFE’s services. In this context, “interact” means being (or contemplating being): (i) involved with OFE’s activities (including but not limited to events which OFE organises); or (ii) on a distribution list for receipt of OFE-produced communications (such as the OFE newsletter).

In any event, OFE will stop the processing of your data where you ask OFE to do so by contacting OFE: (i) by email, via the email address stated below; or (ii) in writing, addressed to the postal address stated below.
Please note that OFE reserves the right not to discontinue such processing in any situation to the extent (only) that OFE has:(i) a legal obligation; (ii) a contractual obligation; or (iii) a legitimate interest, to continue processing your data.

11.0 Your rights

Applicable data protection legislation gives you a number of specific rights, which include the following:

  • a right to data erasure;

  • a right to make a “subject access request” (i.e., a request for a copy of the data which we hold about you); your right of access can be exercised in accordance with applicable data protection legislation;

  • a right of correction (or, where appropriate, erasure) of data which we hold about you where this is inaccurate; a right to data portability;

  • a right to withdraw your future consent to our processing your personal data;

  • a right to contact and make enquiries of our data protection co-ordinator, who can be contacted as follows: 
– by email: via info@openforumeurope.org; or 
– in writing, addressed to: OpenForum Europe aisbl, at Boulevard Charlemagne 96, 1000 Brussels; and

  • a right to complain to the Belgian data protection authority.

If you exercise any of the above-listed rights, please be aware that in order to protect your privacy, OFE may require you to undergo some verification tests to make certain that OFE is dealing with you (rather than with an impostor).
You also have the right to be informed of the matters stated in this Privacy Policy.

You have the right to ask OFE not to process your personal data for marketing purposes. However, it is not OFE’s practice (and OFE does not intend) either to use your data for any such purpose or to disclose your information to any third party for any such purpose. You can exercise your right to prevent such processing by contacting OFE and so informing OFE; to do that, please contact OFE either via email or physical mail, as stated in the beginning of this policy.

12.0 Changes to OFE’s Privacy Policy

Any future change which OFE may make to this Privacy Policy will be posted on this page and, where appropriate, notified to you by e-mail. OFE encourages you to check back frequently to see whether any updates or changes have been made to this Privacy Policy.

13.0 Contact

Questions, comments and requests regarding this Privacy Policy are welcome, and should be addressed (i) by email, addressed to: info@openforumeurope.org; or (ii) in writing, addressed to: OpenForum Europe aisbl, at Boulevard Charlemagne 96, 1000 Brussels.